Privacy Policies

1. Introduction

At Emonitrix, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our AI-powered employee monitoring software. We comply with all applicable data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area (EEA).

2. Information We Collect

We may collect the following types of personal information:

  • ●  Account Data: Name, email address, company information, and billing details when you create an account.
  • ●  Employee Data: Information related to monitored employees, such as work hours, activity logs, websites visited, and behavior analytics.
  • ●  Device Data: IP addresses, browser types, and operating system details when accessing our Service.
3. How We Use Your Information

We use the data we collect to:

  • ●  Provide and maintain the Service.
  • ●  Monitor and report employee activities to improve workplace productivity.
  • ●  Ensure compliance with relevant employment and data protection laws.
  • ●  Communicate updates, promotions, and service-related notifications.
  • ●  Enhance security and prevent fraudulent activities.
4. Legal Basis for Processing Personal Data (GDPR)

Under GDPR, we process personal data based on the following legal grounds:

  • ●  Consent: You have given clear consent for us to process your personal data for specific purposes (e.g., monitoring employee activities).
  • ●  Contractual Obligation: Processing is necessary for the performance of a contract (e.g., delivering the software).
  • ●  Legitimate Interest: Processing is necessary for our legitimate business interests, such as improving our Service and providing customer support.
  • ●  Legal Compliance: We process data when necessary to comply with legal obligations.
5. Employee Monitoring and Consent

If you are an employer using Emonitrix to monitor employees, you are responsible for obtaining necessary consent from employees, where required by law. You must also:

  • ●  Inform employees about the nature of the monitoring and the data collected.
  • ●  Ensure lawful basis for monitoring, particularly in compliance with GDPR and other applicable data protection laws.
  • ●  Maintain records of consent and employee notices, as required by law.
6. Data Security

We implement appropriate technical and organizational measures to ensure the security of your personal data. This includes encryption, secure servers, and regular system audits to prevent unauthorized access, data breaches, or theft.

7. Data Sharing and Transfers

We may share your personal data with third parties, including:

  • ●  Service Providers: Third-party vendors who assist in operating the Service (e.g., hosting services, customer support).
  • ●  Legal Authorities: When required by law or in response to legal requests, such as subpoenas or court orders.
  • ●  Business Transfers: In the event of a merger, acquisition, or sale of assets, personal data may be transferred to the new owner.

If your data is transferred outside the EEA, we will ensure that appropriate safeguards (e.g., Standard Contractual Clauses) are in place to protect your rights under GDPR.

8. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Employee data will be retained based on your account settings or legal obligations.

9. Your Rights Under GDPR

If you are located in the EEA, you have the following rights regarding your personal data:

  • ●  Right to Access: You can request a copy of the personal data we hold about you.
  • ●  Right to Rectification: You can request corrections to inaccurate or incomplete data.
  • ●  Right to Erasure: You can request the deletion of your data under certain circumstances.
  • ●  Right to Restrict Processing: You can request to limit how we process your data in certain cases.
  • ●  Right to Object: You can object to certain types of processing, such as direct marketing.
  • ●  Right to Data Portability: You can request that we transfer your data to another service provider.

To exercise these rights, please contact us at [email protected]. We may require verification of your identity before responding to your request.

10. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience and analyze website traffic. You can manage cookie preferences through your browser settings.

11. Data Protection Officer (DPO)

We have appointed a Data Protection Officer (DPO) to oversee compliance with this policy and applicable data protection laws. For any inquiries or concerns, please contact our DPO at [email protected].

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy periodically. Any changes will be posted on this page, and significant changes will be communicated to users via email or through the Service.

13. Contact Information

If you have any questions about this Privacy Policy or your personal data, please contact us: